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Station Activity Reporting and Public Service Honor Roll (PSHR) Report

posted Apr 2, 2016, 9:54 AM by C. Matthew Curtin
The Amateur Radio service is defined in US Law in Title 47 of the Code of Federal Regulations Part 97 (47 CFR 97). It opens with a simple statement of why valuable spectrum is allocated for amateur radio rather than auctioned off to the highest bidder or reserved for government use:

The rules and regulations in this part are designed to provide an amateur radio service having a fundamental purpose as expressed in the following principles:
(a) Recognition and enhancement of the value of the amateur service to the public as a voluntary noncommercial communication service, particularly with respect to providing emergency communications.

The American Radio Relay League (ARRL) provides support for use of amateur radio in public service through its Field Organization, with both the National Traffic System (NTS) and the Amateur Radio Emergency Service (ARES). Among the support provided by the League is representation to the Federal Communications Commission (FCC), American Red Cross, and other volunteer services. Accurate presentation of amateur radio's capability includes knowing things like the hours devoted to training, operation in public service event support, and deployment in real emergencies. ARRL depends upon you to report your activity on the air so our force strength and capability can be accurately represented.

The League has two types of reports of interest: the Station Activity Report (SAR) and the Public Service Honor Roll (PSHR). We encourage all amateur radio operators, whether members of the ARRL or not, to track their time and to file timely reports at the start of each month.

Station Activity Report

The SAR is the easiest of the reports to compile. Simply keep track of how much traffic (radiograms) you originate, relay, and deliver. You get one point for each activity, so if you originate a radiogram for someone else (create a radiogram that contains someone's message to someone else), you get a point. If you relay your radiogram to (or receive from) another radio operator you get a point. If you deliver the radiogram to its recipient you get a point. Keep track of your points for traffic through the whole month, and then report it to our Section Traffic Manager in the form of a radiogram with a simple three-word radiogram.

For example, if KD8TTE has 19 points for traffic for the month of March, that station activity report radiogram will look like this.


Public Service Honor Roll

Having completed the SAR, your have already computed one of the things you need for the PSHR. Your PSHR report contain six scores, namely:
  1. Participation in a public service net, using any mode, one point per session, maximum 40 points. You get one point for every time you check into a net for NTS, ARES, SKYWARN, CERT, or other public service net during the course of the month, whether for training, regular meeting, or for activation to support a real emergency. Nets for ragchew, hobby advancement, and goodwill do not count: this is for activities that serve the public.
  2. Handling formal traffic, using any mode, one point per action, maximum 40 points. This is your total station activity report from above, but has a maximum value of 40 points, so if you got 52 points in your SAR, you'll have a SAR showing 52 and PSHR score here of 40. If you create a formal message for someone else, that is origination and counts for one point. If you relay the formal message to another station, that is relay and counts for one point. If you are on the receiving end of relay that is also relay and counts for one point. If you get the message to the addressee that is delivery and counts for one point. Thus if you receive a piece of traffic on-air and then relay it to another station on the air, that counts for two points.
  3. Serving in an ARRL-sponsored volunteer position, 10 points per position, maximum 30 points. These are not self-appointments: you must be appointed by ARRL after volunteering for the position. You get 10 points for each of these positions to which you have been appointed: Assistant Section Managers, District Emergency Coordinators, Emergency Coordinators, Local Government Liaisons, Net Managers, Official Bulletin Stations, Official Emergency Stations, Official Observers, Official Observer Coordinators, Official Relay Stations, Public Information Coordinators, Public Information Officers, Section Emergency Coordinators, Section Managers, Section Traffic Managers, State Government Liaisons, and Technical Specialists. 
  4. Participation in scheduled public service events and emergency communications training, five points for each hour (or portion thereof), no maximum. Examples include communication support for marathons, bicycle ride events, emergency exercises, and the Simulated Emergency Test (SET). Time you spend planning and coordinating counts, as well as time operating in the event.
  5. Participation in unscheduled emergency response when amateur radio is on the scene, five points for each hour (or portion thereof), no maximum. Examples include a severe weather event that puts amateur radio operators into action at an emergency operations center or scenes where there is damage, or where people have lost communication to the outside world and need amateur radio to get messages to friends and family.
  6. Providing and maintaining either an automated digital system for relaying traffic with amateur radio, or a web site, mailing list, or other electronic service dedicated to amateur radio in public service, ten points per item, no maximum. Bulletin-board systems that relay traffic over amateur radio frequencies count, as do web sites, blogs, mailing lists, and other centers for discussion or activity highlighting the use of amateur radio in public service. A blog about recreational outdoors activity that includes amateur radio would not count because it is about recreation, rather than public service. A blog about handling traffic in different circumstances, including in the wilderness would count because its focus is on traffic, a public service.
For example, take station KD8TTE for the month of March:
  1. Nets for public service include ARES, NTS, and CERT, a total of 21 checkins: 21 points;
  2. Traffic handled for the month including origination for others, relay to others, relay from others, and delivery, 19 items: 19 points;
  3. Station is appointed Official Relay Station (ORS), Official Emergency Station (OES), Net Manager (NM), and Assistant Section Emergency Coordinator (ASEC), four appointments, 10 points each, taking us to 40, but a maximum of 30 points allowed for the category: 30 points;
  4. Hours spent planning or operating on scheduled public service events or emergency exercises for the month, 16, with five points for each hour or portion: 80 points;
  5. Hours spent operating in an unscheduled emergency where amateur radio is on the scene, none happened this month: 0 point;
  6. Operation of a web site and a blog focusing on amateur radio as a public service, 10 points each: 20 points.
Now turning that report into a radiogram brings us to this:

How Do I Make Good Reports?

Now seeing what you are to report at the end of each month, you will see the value in keeping a good log of your activity on the air. Because I keep a single good log of all of my station activity, it takes me approximately ten minutes at the start of every month to calculate my scores and to complete the radiograms to our Section Traffic Manager showing both my SAR and PSHR. Also because I am an Official Emergency Station, I also complete the report that the Ohio Section monthly OES report.
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